Personal Trainer Invoice Template

A personal training invoice is used to bill clients for fitness sessions, products, or consultations. The form serves as a record of the client’s contractual obligation, defines the services they are paying for, and provides agreed-upon payment terms. Proper invoicing allows trainers to keep an accurate paper trail for tax reporting and financial management purposes. 

Personal Trainer Invoice Template

A personal training invoice is used to bill clients for fitness sessions, products, or consultations. The form serves as a record of the client’s contractual obligation, defines the services they are paying for, and provides agreed-upon payment terms. Proper invoicing allows trainers to keep an accurate paper trail for tax reporting and financial management purposes. 

Last updated August 25th, 2025

A personal training invoice is used to bill clients for fitness sessions, products, or consultations. The form serves as a record of the client’s contractual obligation, defines the services they are paying for, and provides agreed-upon payment terms. Proper invoicing allows trainers to keep an accurate paper trail for tax reporting and financial management purposes. 

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Services Provided

  • Fitness Assessments – Meeting with clients to evaluate their goals, analyze their body composition (e.g., body mass index), and conduct fitness testing.
  • One-on-One – Offering personalized fitness plans tailored to the client’s objectives, including teaching technique, hands-on coaching, and monitoring progress.
  • Group – Leading fitness classes for two or more clients, offering supervision and instruction, and ensuring participant safety.
  • Online – Delivering virtual workouts and fitness sessions, demonstrating stretching and strength building techniques, keeping clients motivated. 
  • Nutrition Coaching – Creating a diet plan for the client that helps them reach their nutritional needs and achieve their weight or lifestyle goals. 
  • Specialty Training – Designing and guiding tailored workout plans for specialized needs, including athletic performance, corrective therapy, and pre/postnatal health.