Vendor Purchase Order Template

Vendor Purchase Order Template

A vendor purchase order is a written agreement between a buyer and a vendor detailing the purchase of goods or services under specific terms. The document includes a description of the goods/services, the quantity and price of each item, the total order amount, shipping terms, and payment information. Once accepted, a PO is typically legally binding upon the parties.

Last updated May 15th, 2026

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Key Elements

Contact Information – Includes the names, addresses, phone numbers, and emails of the parties.
Shipping Address – Typically different than the buyer’s contact address, this location is where the goods will be delivered or services performed.
Shipping Terms – Specifies the shipping method (air, ground, etc.), the terms (such as responsibility for costs, insurance, etc.), and the requested delivery date.
Purchases – Lists the goods or services ordered by the buyer including descriptions, quantity, and prices.
Order Total – This section details the subtotal, discounts (if applicable), shipping cost, taxes, and total amount owed by the buyer.
Payment – Outlines when and how the buyer will pay the vendor along with any invoicing instructions.

Sample

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Vendor Purchase Order Template

Vendor Purchase Order Template

Key Elements

Sample

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