Property Management Invoice Template

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A property management invoice is sent to clients as a record of the services (as well as any other billable items) requiring payment. Property managers represent property owners, collect rent, and work to maintain buildings and land. An invoice documents the total amount and when payment is expected.

Property Management Invoice Template

A property management invoice is sent to clients as a record of the services (as well as any other billable items) requiring payment. Property managers represent property owners, collect rent, and work to maintain buildings and land. An invoice documents the total amount and when payment is expected.

Generate Now!

Last updated May 28th, 2025

A property management invoice is sent to clients as a record of the services (as well as any other billable items) requiring payment. Property managers represent property owners, collect rent, and work to maintain buildings and land. An invoice documents the total amount and when payment is expected.

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Services Provided

  • Rent Collection – Ensuring that rent payments are received consistently, such as sending tenants rent reminders and enforcing late fees.
  • Marketing and Screening – Organizing photos and advertisements for vacant properties, coordinating property showings, conducting tenant background checks, managing the approval process, and executing leases accordingly.
  • Inspections and Moves – Overseeing property assessments before and after tenant moves, managing security deposits, ensuring that a unit is ready for occupancy, and evaluating any damages to the unit or property caused by tenants.
  • Lease Management – Making sure that leases comply with state and federal laws, enforcing lease conditions and terms, handling amendments, and determining renewals; this includes evaluating tenant breaches, collecting penalties, and managing eviction procedures.
  • Tenant Communication – Serving as the primary point of contact between the tenant and property owner regarding the property or lease.
  • Maintenance and Repairs – Performing minor repairs, maintaining the property’s appearance and hygiene, as well as securing contractors to handle repairs as needed.
  • Improvement Management – Planning and overseeing minor to significant upgrades to the property, like landscaping overhauls, appliance upgrades (in rented units), painting, and renovations.
  • Legal and Administrative – Drafting and delivering monthly (or quarterly) statements for the property owner, offering budgeting advice and forecasts, and ensuring the property and tenants comply fully with local, state, and federal laws.