Property Management Invoice Template

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A property management invoice is sent to clients as a record of the services and other billable items requiring payment. It is usually sent periodically, once a month, as both a reminder that payment is due and as a means of communicating the balance owed, including any additional costs that have accrued (renovation materials, cleaning fees, etc.).

Property Management Invoice Template

A property management invoice is sent to clients as a record of the services and other billable items requiring payment. It is usually sent periodically, once a month, as both a reminder that payment is due and as a means of communicating the balance owed, including any additional costs that have accrued (renovation materials, cleaning fees, etc.).

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Last updated September 4th, 2025

A property management invoice is sent to clients as a record of the services and other billable items requiring payment. It is usually sent periodically, once a month, as both a reminder that payment is due and as a means of communicating the balance owed, including any additional costs that have accrued (renovation materials, cleaning fees, etc.).

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Services Provided

  • Rent Collection – Making sure tenants pay rent on time, collecting checks/transfers, sending reminders for overdue payments. 
  • Marketing and Screening – Organizing photos and advertisements for empty units, coordinating showings, conducting tenant background checks.
  • Inspections and Moves – Managing security deposits, ensuring that a unit is ready for occupancy, and evaluating property damage.
  • Lease Management – Ensuring leases comply with state and federal laws, enforcing lease conditions and terms, handling amendments, and determining renewals.
  • Tenant Communication – Serving as the primary point of contact between the tenant and property owner regarding the property or lease.
  • Maintenance and Repairs – Performing minor repairs, maintaining the property’s condition, as well as securing contractors to handle larger repairs.